Features

Jigsaw Solutions offers everything you need to manage your portfolio of properties. 

Property information

  • Store all your property information in one place.
  • Group information thematically e.g. for cleaners, maintenance, concierge team etc.
  • Collect only the information you need to know for your business with our hyper-flexible data management system.
  • Export to a report styled with your business logo or banner at the top. 
  • Incorporate inventory elements to form checklists.

Inventories

  • Create inventories
  • Copy inventories quickly and easily (for regular checks or new properties)
  • Saves each time you move to a new cell
  • Export inventories to send to owners and customise with your business banner or logo

Tasks

  • Set up tasks, with the option to link them to properties
  • Assign tasks to a user or team
  • Track comments for task progress
  • Record total time taken for a task
  • View to-do list of tasks
  • View tasks by property
  • Reassign tasks to a new user or team

Bed & bath make-up

  • Set-up the bed and bathroom configurations for each property
  • Hyper-flexible for multiple bed configurations per room e.g. zip-together twin beds to make double or king-size
  • Feeds into a linen stock count
  • Calculate the linen required for your business
  • Answer guest queries about bed configurations

Reports

  • Multiple intelligent reports
  • Customiseable with your business banner or logo
  • Check / compare property information across multiple properties
  • Draw up a list of tasks e.g. as a to-do list or property report for accounting purposes
  • Report inventory items 
  • Provide cleaners with a list of linen required for all their properties

Users manager

  • Add an unlimited number of users
  • Organise users into teams and set different roles to manage access to different tools (e.g. for staff, suppliers, managers etc.)
  • Deactivate users

Permissions manager

  • Keep your data secure with a flexible permissions manager
  • Permissions to access tools can be set by levels but also individually per team or user
  • Suppliers can update their own tasks without access to the rest of Jigsaw Solutions

Upload documents & images

  • Link documents and images to a property
  • Attach images to a task
  • View all images for a property
  • Add global or general documents which are not linked to a property

Email notifications

  • Alert suppliers or employees to new, updated or completed tasks

Owner billables

  • Track miscellaneous property costs
  • One-off purchases and expenditure doesn't get forgotten or lost
  • Option to approve costs

Linen orders

  • Generate order of linen and quotes to send to owners, customised with your business banner or logo
  • Set up and update prices with validity dates
  • Track stock by logging it as requested, approved and purchased

Linen stock count

  • Pulls information from your Bed & Bath make-up, your linen orders and existing stock to report on overall numbers

Contacts list

  • Address book of suppliers
  • Lists contact telephone number, email address, language spoken, any notes or comments and multiple contacts
  • Accessible to all team members with appropriate permissions